الرئيسية الوظائف Junior Procurement Professional

Junior Procurement Professional‎

  • عنوان الوظيفة : Junior Procurement Professional

  • مكان العمل : Sudan,Al Qadarif,Qadarif, Gedaref and regular duty to other States in Sudan if required

  • تاريخ نشر الوظيفة : 2017/02/15

  • الخبرة : At least 3-5 years

تاريخ إغلاق التقديم : 2017-03-04

تفاصيل الوظيفة :

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
The GIZ Office in Khartoum is looking for a qualified person to fill the following position:

Job Title:     Junior Procurement Professional
Duty Station:     Gedaref and regular duty to other States in Sudan if required
Closing Date:    2017/3/4
GIZ assists the German Government in achieving its objectives in the field of international cooperation. We offer demand-driven, tailor-made and effective services for sustainable development worldwide. Our actions are guided by the principles of sustainability. We advocate for human rights, equal opportunities and integrity, and we promote market-oriented, ecological and social economic development.
GIZ Sudan is looking for a qualified person to fill the following position: (Junior) Procurement Professional in Gedaref
The (Junior) Procurement Professional is reporting to the Project Head of Administration and Finance of a new project for vocational training and food security in Kassala and Gedaref.
On behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) and the European Union, GIZ will start implementing a new project in Kassala and Gedaref. The start of the project and position is dependent on the host agreement between IGAD and Sudan.
The project has three areas of intervention and aims at improving the livelihoods of the local population, refugees, and migrants:
    Supporting the government and the private sector in improving the quality and availability of market-oriented vocational training for young women and men.
    Supporting small industry unions in providing business development services (BDS) for employment-oriented growth of small and medium-sized enterprises.
    Improving the water management for irrigation and thereby increasing agricultural yields.
Responsibilities include:
    Dealing with all questions arising in this area
    Identifying relevant problems and issues and assisting in formulating implementation-oriented solutions
    Purchasing materials and equipment in accordance with GIZ rules and conditions
    Processes applications, visas and other necessary permits
    Filing documents in reference files or in DMS in line with GIZ’s filing rules
    Providing administrative services for the program (e.g. procuring flight tickets)
    Ensuring that financial and administrative regulations are complied with
    Arabic to English and vice versa translation of diverse documents
Within these responsibilities, tasks include:
1- Purchasing / Procurement
    Procuring materials, equipment and contracts locally, monitoring markets, issuing invitations to tender and processing orders in accordance with GIZ regulations
    Assisting with checking invoices for goods, vouchers, payment instructions and complaints
    Taking responsibility for organizing administrative and logistical aspects of project activities (meetings, workshops, travels etc.)
    Drafting consultancy contracts and local subsidy to be processed at project/program’s level
    Monitoring the availability of accessories and stocks and carrying out procurement in accordance with guidelines
    Keeping the inventory of the project updated
    Assisting GIZ office through the preparation of procurement’s orders and contracts
2- Registration and other requirements
    Maintaining and updating a database of prices, rates and locations of residential areas, houses and apartments to assist staff looking for accommodation
    Assisting experts and their family members in obtaining a local driving licence
3- Service for short-term experts and other visitors
    Providing information for experts and visitors, informing them about the status of their agreements e.g. changes in schedules and other plans, transport services etc.
    Arranging accommodation for arriving visitors, short-term and long-term experts
    Evaluating hotel prices and negotiating better room rates
    Procuring tickets for domestic and international travel
4- Event Management
    Organizing and coordinating logistical aspects for meetings, workshops, seminars and other events
    Arranging programs for visitors, making travel arrangements such as booking tickets, flights, hotel reservations, transport etc.)
5- Administration
    Organizing and filing documents in reference files or in DMS in line with GIZ’s filing rules
    Coordinating with the GIZ office on the mode of service delivery
    Ensuring that computers and software function properly
    Monitoring the availability of accessories and stocks and carrying out procurement in accordance with guidelines
6- Other duties / additional tasks
    Photocopying and scanning documents as needed
    Performing other duties and tasks at the request of management
Required experience and qualifications:
    At least 3-5 years’ professional experience in a comparable positions
    University degree in relevant specialization and qualification in business administration desirable (equivalent of BA or MBA)
    Good knowledge of purchasing of materials and contracts, IT knowledge is an asset
    Very good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
    Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
    Confidential handling of data and information
    Good management and organizational skills
    Fluent written and oral knowledge of Arabic and English, German is an asset
To submit your application, send your CV and cover letter in English to:
E-mail: sudan.procurement@giz.de – the name of the position you are applying for must be entered in the subject line.
The application shall not exceed 1MB. References and degrees will be requested if required and shall not be sent via e-mail.

تنبيه : تم إغلاق باب التقديم لهذه الوظيفة

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