الرئيسية الوظائف Logs & Admin Officer

Logs & Admin Officer‎

  • عنوان الوظيفة : Logs & Admin Officer

  • مكان العمل :

  • تاريخ نشر الوظيفة : 2020/01/22

تاريخ إغلاق التقديم : 2020-02-04

تفاصيل الوظيفة :

                                                          GOAL Job Description

Job Title

Logs & Admin Officer

Department

Logistics

Job Location

Kadugli, South Kordofan, Sudan

Reports to

Admin and Logistics Manager

Length of Contract:

One year renewable, with three-month probation

Salary Grade / Step

Grade 4,1 Monthly Gross Salary USD 579.

 

GOAL’s mission is to work with the most vulnerable communities to help them respond to and recover from humanitarian crises, and to assist them to build transcendent solutions to mitigate poverty and vulnerability.

GOAL has been working in Sudan since 1985, towards ensuring the poorest and most vulnerable in our world and those affected by humanitarian crises have access to the fundamental rights of life, including but not limited to adequate shelter, food and livelihoods, water and sanitation, nutrition,  healthcare and education. GOAL implements a range of multi-sectoral development, resilience, recovery and humanitarian responses programmes by being sensitive to cross-cutting issues including gender, accountably, child protection, HIV/AIDS.

GOAL is currently working directly in North Darfur and South Kordofan States, managed by GOAL offices in these states and in Khartoum. The current GOAL programmes focus on four main sectors:  Primary Health Care, Nutrition, Water Sanitation and Hygiene (WASH) and Food Security and Livelihoods (FSL).

DESCRIPTION OF SOUTH KORDOFAN PROGRAMME:  

GOAL has been operational in South Kordofan since 2015 with initial project in NFI distribution and funding now to implement, through partners, a Health and WASH program in Dillange and Dalami Localities.

General Description of the Role:

The main purpose of this position is to support GOAL SK office in the provision of dependable service to programs team with particular assistance in procurement, stock, assets, fleet, facilities, communications, finance and HR activities, in order to achieve GOAL’s current programme objectives and ascertain areas for development

Key Duties:

  • Support the Head of Office in Procurement, Logistics, Finance, HR and admin activities of the program
  • Submit weekly, monthly and quarterly reports
  • Implement other activities as identified by Head of Office

Logistics

Support the Head of Office in the following activities:

  • Organise all GOAL transport within SK and ensure vehicle booking  system is in place
  • Managing movement of personnel and cargo within South Kordofan and South Kordofan to Khartoum by flight/ road
  • Completing monthly flight report and monthly fleet report and submit to Khartoum Office
  • Maintaining the GOAL SK stock report on a monthly basis and carry out regular stock checks
  • Recording stock distributions and send monthly report to Khartoum
  • Ensuring all vehicles travelling to / from field have at least one means of communication whether VHF radio or Thuraya
  • Maintaining GOAL SK assets register and ensure it accurately records GOAL assets in SK
  • Complete physical check on assets every 3 months and report to HO
  • Ensure all assets in office / in transit and in store are comprehensively insured

Procurement

Support the Head of Office in the following activities:

  • Prepare all logs requests for local procurement ensuring all purchases include the correct paperwork
  • Ensure that the local procurement tracking sheet is updated weekly
  • Prepare plans for future office and program needs and ensure timely procurement of necessary goods
  • Stay in regular contact with Khartoum procurement department and monitor any requests made to them
  • Ensure that all logistics activities adhere to GOAL procedures and are fully document using GOAL logistics forms and templates and maintaining on file

Finance

Support the Head of Office in the following activities:

·         Manage small petty cash and update cashbooks reporting cash count and cashbooks weekly to Khartoum Finance

·         Maintain finance paperwork to ensure all finance transactions are properly authorised and all required documents are filed

·         Ensure that any expenditure is within the programme budget and is planned in advance using PMP with the Financial Controller and Field Coordinator where appropriate.

·         Ensure that GOAL Sudan’s financial guidelines are adhered to and that GOAL’s field Finance department is kept informed of all cash requirements and other financial issues

HR

Support the Head of Office in the following activities:

  • Share weekly and monthly report of HR activities with Khartoum HR Manager
  • Maintain personnel files for SK staff which includes annual leave forms, sick forms, TOIL and timesheets
  • Ensure adherence to HR manual and raise any issues to Khartoum HR Manager

General

·         Maintain proper systems of filing and ensure that the field office has all relevant technical material on site.

·         Ensure all GOAL guidelines are adhered to and adapted as necessary

·         Keep the Khartoum office appraised of all activities and any difficulties that may arise, including external influences in the operating environment.

·         To work at all times in a manner that promotes teamwork within GOAL and assists in the achievement of GOAL’s programme aims.

·         All other duties as instructed by Head of Office.

Requirements:

·         Hold a bachelor’s degree in business administration or equivalent

·         At least 3 years work experience at field officer level with an international INGO which includes role in logistics / finance

·         Experience in volatile security environment

·         Outgoing personality with excellent communication skills.

·         Good team player, flexible and capable of working with a diverse team.

·         Ability and willingness to travel to rural locations and live in sometimes basic and insecure conditions.

·         Appreciation of and sensitivity to local culture.

·         Excellent written and spoken English / Arabic

·         Good computer skills, including familiarity with Microsoft Word and Excel.

 

This job description is not incorporated in the employment contract.  It is intended as a guide and should not be viewed as an inflexible specification as it may be varied from time to time in the light of strategic developments and following discussion with the post holder.

 

GOAL has a Staff Code of Conduct, Safeguarding and Child Protection Policy, which have been developed to ensure the maximum protection of programme participants and children from exploitation. GOAL also has a confidentiality policy ensuring the non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course of duty, to any other person or organization without authority, except in the normal execution of duty.

Any candidate offered a job with GOAL will be expected to adhere to these policies and other GOAL and Donor policies.

GOAL’s Conflict of Interest Policy applies to all recruitment processes. Staff will be required to declare Conflict of Interest during the process.

Note: If you have any serious concern over wrong doing please report it at www.safecall.co.uk/report or email goal@safecall.co.uk  All information is treated confidentially by Safecall and you may remain anonymous if you wish

 

This Job Description only serves as a guide for the position available. GOAL reserves the right to change, revise, omit, and add in part /in whole this document any time without giving any reason thereof.

 

I-------------------------------------has read and understood the duties outlined in this job and description and further confirm by signing. 

Signature: ------------------------------------- 

Date: ____________________________


Interested applicants should submit their applications and credentials to Kadugli labour office

-The closing date is 2 weeks after the advertisement.

 

 

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